Supply Activity Officer

Thank you so much for your interest to MSF Spain!

 

MSF Spain is looking for a Supply Activity Officer in Gaza to help us performing the day to day implementation of supply procedures and ensuring efficient administrative processes for one or more areas of the supply programmes (Order Processing, Transport and Customs, Procurement, etc.) at coordination or project level according to MSF protocols, standards and procedures in order to ensure the optimal running of the mission.

We expect you to share our humanitarian values to offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. In MSF we treat our beneficiaries with dignity, and with respect for their cultural and religious beliefs.

Accountabilities

•             Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to MSF standards and protocols. The activities can include one or more of the following areas: 

•             Order Processing: Performing the day to day order processing activities in a particular supply office (coordination or project level)

•             Purchasing: Performing the day to day  purchasing activities in a particular supply office (coordination or project level)

•             Transport and Customs: Performing  the day to day  procedures and administrative processes for  the clearance and transportation of goods  in a particular supply office (coordination or project level)  ensuring an efficient shipment of goods

•             Performing and coordinating administrative procedures related to his/her supply activity(ies), verifying the compliance to MSF procedures, standards and protocols

•             Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission

•             Performing delegated tasks according to his / her activity(ies) and as specified in his/her job description

MSF Section/Context Specific Accountabilities

-        Receive the Internal Requests (IR) from our team in Gaza and follow the supply process until reception of goods by the requester

-        Collaborate with the purchaser to split the IR received from the team in Gaza between what can be bought locally / what should be ordered from Egypt / what should be order from Europe.

-        Follow the Order Requests (OR) sent to Cairo and follow-up with the priorities and estimated delivery times;

-        Do the reception of goods when they reach Gaza;

-        Implement the monthly requests for departments;

-        Support the purchaser activities if needed;

-        Be responsible of the warehouse if required;