Transport Management Assistant

Transport Management Assistant- Gaza- SSA 4

ORGANISATIONAL CONTEXT

WFP Palestine is operating in areas where military armed actors and other stakeholders are present and influence our access to beneficiaries, and beneficiaries access to our services.  This has resulted in the unavoidable sharing of space between those entities and the humanitarian community – an intensely kinetic conflict environment, with heavy restrictions on humanitarian access, most acute in Gaza and increasingly across the West Bank (WB).  The current WFP operations in Gaza – and, to a lesser extent the WB – are scaling up throughout 2024, with a corresponding uplift also required in WFP’s Access capacity.

The Transport Management Assistant is based in Gaza and reports directly to the Administration Associate in Gaza.

Key responsibilities:

• Support the effective management of the light fleet operations. This includes ensuring vehicle tracking, maintenance coordination, fuel supply monitoring, spare parts control, and compliance with safety regulations.
• Record and monitor the daily vehicle movement schedule, ensuring drivers report punctually for missions and are accurately briefed on authorized routes and UN safety and security rules and regulations to ensure safe and efficient services.
• Verify that all mission vehicles are kept clean and in optimal condition.
• Follow up on regular and timely vehicle maintenance and repairs, and immediately bring any issue affecting operational status of vehicles to the attention of the Transport Manager.
• Monitor fuel supply and consumption for all vehicles to enable accurate accounting and cost-efficiency.
• Update FMS data regularly.
• Review and check vehicle logbooks for accuracy and completeness.
• Ensure accident reports are completed and submitted in a timely manner.
• Control and manage the stock of spare parts, monitor the issuing of spare parts, and update data in FMS or other records as appropriate.
• Ensure all necessary PPE, first aid kits, fire extinguishers and other vehicle accessories are available and distributed as required in vehicles.
• Carry out any other duty as may be assigned

جميع الحقوق محفوظة لموقع جوبس.

STANDARD MINIMUM QUALIFICATIONS:

* Education:

Completion of secondary school education. Completion of BA degree in Business Administration, Business Information Systems, Data Management, Transport and Travel, Logistics and Supply Chain Management, transport-related or related disciplines, or in any other related functional area is desirable.

* Experience:

- Four or more years of progressively responsible work experience in business support or office administration, managing information flows and in the relative business stream with experience in general administrative work.

- UN experience would be preferable.

* Language:

Fluency (level C) in both oral and written communication in English and Arabic language.

** Note: All candidates are requested to fill out their application completely and correctly: to provide full and correct years of experience and obtained educational degree/s, in Workday platform; in the requested fields, in addition to attach the updated and correct CV. Any incomplete application will not be considered.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.