UNDP | Finance Assistant

WHO Finance Assistant - Jerusalem

Application Type : External Vacancy
Job ID/Title :     892 - WHO Finance Assistant
Category : Other
Brand : WHO
Application Deadline :     17-Jun-16
Duty Station :    Jerusalem
Languages Required : Arabic, English,
Duration of Initial Contract :     1 year
Expected Duration of Assignment : 2 years

Background:

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams

Purpose of the position: Provide support to the country office, as related to the preparation and monitoring of budget estimates, financial transactions, e-imprest,  and liquidation of payments and facilitate the timely transfer of funds for Programme activities. Provide assistance to national and international staff and non-staff on all issues related to financial matters.
Description of Responsibilities:

THE SUCCESSFUL CANDIDATE WILL:
- Contribute to the development of the WRO programme budget, OSERs and workplans. Maintain an overview on budgetary, funding and related financial issues, closely monitoring deadlines, obligations, gaps etc. Draw supervisors’ attention to specific/unusual discrepancies or problems, recommends necessary corrective actions.
- Initiate, consolidate and prepare periodic reports on the budgetary situation, implementation rates and special financial reports; prepare detailed cost estimates and participate in budget analysis and projections as required. Initiate correspondence and answer queries related to area of work.
- Administer and manage the E-Imprest system, scrutinize and select data from variety of sources, ensure accuracy in calculations and attachment of necessary supporting receipts of payments and authorizations.  Process and monitor of eImprest GL’s and all eImprest transactions including review of services purchase orders – Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records. Ensure compliance with financial procedures and WHO rules and reply to auditors’ queries.
- Advise and brief all staff and non-staff on financial rules and procedures and other financial matters.

- Initiate, verify and process financial transactions and payments for WRO office and sub- offices related to staff and non-staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process eImprest transactions and monitor Imprest GL’s including processing and reviewing of services purchase orders – Imprest, DFC’s, GES and other activities; ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
- Ensure that country office cash books are fully reconciled and any difference in reconciliation is justified; prepare cash counts and to reconcile with the cashbook on a monthly basis
- Oversee timely transfer of program funds and award budgeting GSM workplans. Monitor distribution and amendments of awards, follow up on cash receipts and unapplied receivable balances, monitor revisions of amounts vis-à-vis award distribution by SO/OWER and budget centre, check validity of awards, reporting deadlines and linkage of awards to projects and initiate action for expenditure batches.
- Participate in preparation of proposals for resource mobilization and support WR and national partners, in the follow-up of multi or bilateral pledges to ensure the availability of funds for the implementation of workplans and programme activities.
-  Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
- Replace and assist other colleagues in the team and perform other related financial and administrative duties as required

Competencies :
 
- Producing Results
- Fostering integration and team work
- Communicating in a credible and effective way
-  Knowing and managing oneself.
-  Setting an example.

Qualifications :

EDUCATION:
AND SKILLS: Completion of secondary education; training in business administration/commerce and or technical   courses in a field related to the work performed.  
          
EXPERIENCE At least eight years of related experience in accounting and/or administrative work.

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LANGUAGES

Very good knowledge of English and the local language
CLOSING DATE FOR APPLICATIONS: 17th June 2016
APPLICATIONS SHOULD BE SUBMITTED ONLINE AT   http://jobs.undp.ps/

TEL:  00972 2 5400595
FAX: 00972 2 5810193

Only Candidates Under Serious Consideration Will Be Contacted For Interview And Test.
Any Appointment/Extension Of Appointment Is Subject To Who Staff Regulations, Staff Rules And Manu

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