UNDP | Finance Associate

الوصف الوظيفي

FAO Finance Associate - Jerusalem

Application Type :     External Vacancy
Job ID/Title :     961 - FAO Finance Associate
Category :     Administration/Operations
Brand :     FAO
Post Level :     SB3/3
Application Deadline :     30-Sep-17
Duty Station :     Jerusalem
Type of Contract :     Service Contract
Languages Required :Arabic, English,

Duration of Initial Contract :     one year, extendable

Background:

Under the general supervision of FAO Head of Office and direct supervision of FAO Operations Officer, the Finance Associate provides financial services ensuring high quality, accuracy and consistency of work. The Finance Associate promotes a client-oriented approach consistent with FAO rules and regulations.
The Finance Associate works in close collaboration with the operations, programme and projects’ staff and with FAO HQs staff to exchange information and ensure consistent service delivery.

Description of Responsibilities:

Summary of Key Functions:

- Implementation of operational and financial management strategies
- Functioning of cost-recovery system
- Accounting and administrative support
- Country Office cash management
- Knowledge building and knowledge sharing

The Finance Associate will devote 65% of working time to perform duties and tasks indicated below specifically in support of project GCP/GAZ/014/MUL.

The incumbent will perform the following duties and tasks:

- Provides financial, accounting and administrative support in ensuring full compliance with UN/FAO financial rules, regulations, policies and strategies, and the effective internal controls framework;
- Provides support in the projects’ financial management and maintains a proper filing system for the financial records and to ensure accuracy of accounting codes and recording of receipts and payments;
- Ensures timely preparation of monthly and annual expenditure reports, updating of budget monitoring tables, financial authorizations, transaction reports and project budget status sheets;
- Finalizes payment requests including checks and bank transfers, settlement of cash advances and travel claims and ensure that supporting documents are always adequate and complete; keeps track of and monitors the payment of Letter of Agreements (LOA), office rent and utilities; prepares VAT exemption submissions and refunds; ensures maintenance of the internal expenditures reporting and control system, including the precise and correct processing of vouchers/payment requests through GRMS;
- Updates staff salaries planning tables and records;
- Ensures proper functioning office cash management system, including timely review of cash position for local accounts; preparation of cash forecast and cash replenishments on regular basis;
- Daily reviews zero-balance account bank statements; identifies and records contributions; timely and accurately prepares bank reconciliations; initiates bank transfers and deals;
- Facilitates the proper receipt of goods and services and establishment of accruals; maintenance of the Account Receivables for FAO projects and recording of deposits; as well as management of cash receipts and petty cash;
- Prepares budget revisions in coordination with Project Managers and Operations Officer;
- Performs other duties as required.

Competencies :

FAO Core Competencies

- Demonstrates commitment to FAO’s mission, vision and values;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Results focused;
- Teamwork;
- Communication;
- Building effective relationships;
- Knowledge sharing and continuous improvement.

Functional Competencies

a) Knowledge Management and Learning

- Promotes a knowledge sharing and learning culture in the office;
- Actively works towards continuing personal learning and development in one or more practice, areas, and acts on learning plan and applies newly acquired skills.

b) Development and Operational Effectiveness

- Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting;
- Sound knowledge of financial rules and regulations;
- Ability to provide input to business processes re-engineering, implementation of new system.

c) Leadership and Self-Management

- Adopts a client oriented approach;
- Consistently approaches work with energy and a positive, constructive attitude;
- Remains calm, in control and good humor even under pressure;
- Demonstrates openness to change;
- Responds positively to feedback and differing points of view.

Qualifications :

Education:

University Degree in Finance, Business or Public Administration.

Experience:

At least three years of in-country work experience in finance.
At least one year of experience in finance with UN agencies.
Language Requirements:
Arabic mother tongue and very good knowledge of English. Knowledge of Hebrew is desirable.
Other
- Experience in the usage of computers and office software packages (Oracle, MS Word, Excel, etc) and knowledge of spreadsheet and database packages;
- Experience in handling of web based management systems;
- Knowledge of IPSAS is desirable.

“UNDP/PAPP is an equal opportunity employer: applications from both internal and external men and women will be considered equally”

UNDP actively supports the Convention on the Rights of Persons with Disabilities adopted by the United Nations General Assembly

Important message to all applicants!

-           Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application.

-           You will get the opportunity to upload the P-11 at when you apply for the position.

-           Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.

-           For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.