UNDP/Procurement Assistant

الوصف الوظيفي

The United Nations Development Programme/Programme of Assistance to the Palestinian People (UNDP/PAPP) is seeking a qualified candidate for the post of Procurement Assistant in the Jerusalem office. The Procurement Assistant promotes a client, quality and results-oriented approach in the Procurement Unit.

The Procurement Assistant works in close collaboration with the Management Support, Operations, Programme and project teams in the Country Office to successfully deliver procurement services.

Description of Responsibilities:

Under the guidance and supervision of the Procurement Specialist, the Procurement Assistant shall undertake the following duties:

Provision of inputs to preparation of procurement plans
Support to organisation throughout the procurement process, including preparation of bidding documents, receipt of quotations and tenders and participation in the evaluation
Preparation of purchase orders and contracts
Management of purchase orders including timely dispatch and corrective actions as required
Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other agencies
Creation of vendor profiles in Atlas
Design and management of procurement filing system – paper based and electronic versions
Development and management of the rosters of suppliers
Management of procurement related databases
Synthesis of lessons learned and best practices in Procurement

Competencies :

Corporate competencies

Demonstrates integrity by modelling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favouritism

Functional competencies

Knowledge Management and Learning

Shares knowledge sharing and experience
Actively works towards continuing personal learning and development in procurement, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to provide perform a variety of standard tasks related to contract, asset and procurement management, including screening, collecting and preparation of documentation, data processing, bid evaluation, filing, provision of information and control of assets
Good knowledge of financial rules and regulations
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new systems

Leadership and Self-Management

Focuses on result for the client and responds to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humoured even under pressure

Qualifications :

Education:

Secondary Education. Some training in procurement is an asset.

Experience:

3 years relevant administrative experience.

Previous experience in procurement is an asset.

Good knowledge of MS office packages.

Experience of Atlas usage is an asset.

Language Requirements:

Fluency in English and Arabic.

Knowledge of Hebrew is an asset.

UNDP/PAPP is an equal opportunity employer -

applications from men and women will be considered equally.

ملاحظة هامة :للتقدم لهذه الوظيفة يرجي زيارة موقع المؤسسة على الرابط التالي:
jobs.undp.ps/vacancy/apply/frm_apply.cfm

متطلبات الوظيفة

تفاصيل الوظيفة

المسمى الوظيفي UNDP/Procurement Assistant

آخر موعد للتقديم 20 - Feb - 2009

المكان القدس

نوع الوظيفة دوام كامل

المستوى المهني متوسط الخبرة

الراتب N/A

الدرجة العلمية البكالوريوس

الخبرة بدون خبرة

التصنيف الإدارة والأعمال

آلية التقديم