UNDP | Project Analyst

الوصف الوظيفي

Project Analyst - Gaza

Job Title : Project Analyst
Application Deadline : 06-Jan-16
Duty Station : Gaza
Languages Required :Arabic, English,

Background:
UNDP/PAPP (Programme of Assistance to the Palestinian People) is seeking suitable candidates for the position of Project Analyst– Rule of Law, Justice and Security. Under the direct supervision and guidance of the Joint Programme Manager and with a secondary reporting line to the UNDP Gaza Head of Office, the Project Analyst will contribute to the implementation of the UNDP/UN Women Joint Programme Strengthening the Rule of Law in the oPt: Justice and Security for the Palestinian People, also known as Sawasya (2014-2017). The Rule of Law programme being a key component of the Governance and Social Development portfolio, the candidate shall also maintain relevant communication with the Governance Team Leader in what concerns the broader governance portfolio, i.e., projects and programmes focusing on national unity, public administration, local governance, community resilience and youth activation/development.
As part of the broader UNDP/PAPP Governance portfolio, the Joint Programme in Rule of Law implemented in partnership with UN Women aims to develop and maintain the conditions for a viable Palestinian state based on the rule of law and principles of gender equality. The programme is intended to enhance the capacities of, and public confidence in, rule of law institutions, and strengthen access to justice, security and protection services, especially for women and girls. Interventions are designed with a view to sustainability and linking activities to ‘system-level’ policy development.
Support rests on a supply and demand equation that combines enhanced service delivery by resilient justice and security institutions with the public’s ability to access such services and hold duty-bearers to account. By increasing public confidence in the sector, support is designed to be catalytic, strengthening state-society relations and creating an enabling environment for development. Interventions are informed by a coherent theory of change and characterised by flexibility and responsiveness to institutional changes as a result of political developments. The Programme is oriented around the following seven mutually reinforcing interventions:

-Capacity of justice and security institutions strengthened and linkages forged
-Civil society contribution to rule of law and community access to justice in the West Bank enhanced
-Civil society contribution to the rule of law and community access to justice in the Gaza Strip enhanced
-Gender responsiveness of justice, security and legislative actors strengthened
-Women and girls access to justice and security improved by ensuring accountable service provision to prevent, protect and respond to violence, and by addressing their broader legal needs;
-Juvenile justice and adherence to child rights improved
-Capacity of key actors and stakeholders to monitor progress and results in rule of law development increased.

The Joint Programme builds on the achievements and findings of its predecessors: the UNDP Rule of Law & Access to Justice Programme in the oPt (2010-2014), the UNDP/EUPOL COPPS Joint Programme (2012-2014), and the UN Women Project on Support for Delivery of Security and Justice Services for Women (2011-2014). Importantly, the Joint Programme (Sawasya) uses baselines captured during these earlier programmes as a means to monitor results and inform future planning.
The Project Analyst (Rule of Law) will be responsible for the management, implementation and delivery of key components under the programme’s Outcome 3 (Civil society contribution to rule of law and community access to justice in the Gaza Strip enhanced) while supporting delivery of relevant components related to other programme outcomes. In addition, it is expected that the Project Analyst ensure that the Joint Programme activities in the Gaza Strip are well integrated with the Governance portfolio and contribute to the sustainability of support provided to national partners.
The expected duration of this FTA post is 12 months with extension conditioned on satisfactory performance evaluation as well as funding availability.

Description of Responsibilities:

The Project Analyst will work, under the supervision of both the Joint Programme Manager (as primary supervisor) and the Head of the UNDP/PAPP Gaza Office (as secondary supervisor) to achieve the following tasks:

Programme Implementation and Strategic Management

-Support the Governance Team Leader on oversight of the broader UNDP governance portfolio in the Gaza Strip.
-Advice the Joint Programme Manager in her/his functions to oversee implementation of the UNDP components of Sawasya in the Gaza Strip.
-Assure efficient and effective implementation of the Gaza components of Sawasya including budgetary and financial management, work planning, procurement, recruitment, monitoring and evaluation and reporting functions.
-Support the Joint Programme Manager in her/his functions to coordinate and manage the overall delivery of the Joint Programme in an effective and efficient manner, working closely with all stakeholders including government authorities, civil society organisations, academic institutions, UN agencies and entities, and donors/development partners.
-Supervise and support the UNDP Sawasya Rule of Law team in Gaza, ensuring timely and efficient delivery of the programme outputs in Gaza through day-to-day planning, implementation, monitoring and evaluation, using a client-satisfaction approach.
-Closely monitor the delivery status and prepare written monthly progress updates – both narrative and financial – in relation to the agreed work plan and implementation strategy. Contribute to the preparation of the bi-annual progress reports.
-Prepare annual work plans, a human resource plan and procurement plans in line with the programme outputs and objectives.
-Contribute to the development of the project documents and work plans of the Governance unit, particularly those related to the rule of law or to the Gaza Strip;
-Contribute to the reviews of the rule of law and Governance interventions in the Gaza Strip;
-Manage human resources issues in Gaza including planning/provision of training to ensure satisfactory performance, assessing performance and supporting the Joint Programme Manager in recruitments.
-Assess the impact and effectiveness of the programme through regular field visits and highlight achievements, progress and challenges photographs and narrative description of work with partners, particularly that directly impacting the targeted communities, and upload in a timely manner to knowledge management media provided through the programme.
-Suggest and structure Gaza itineraries for visiting colleagues, donor stakeholders and evaluation teams.
-Provide support in advancing thematic coordination on rule of law and access to justice in Gaza and ensure consistency and complementary implementation in relation to other UNDP programmes.
-Represent UNDP in inter-agency fora related to rule of law or access to justice in Gaza and represent the Governance team in the activities organized in the Gaza Strip, where required;
-Assist the Joint Programme Manager in monitoring the Programme Risk Assessment, in particular with regard to the political, legal, social, economic and security situation in Gaza.
-Keep the Joint Programme Manager abreast of programme planning, development and/or obstacles in Gaza in order for UNDP/PAPP senior management to provide regular update to the PA Stakeholders.
-Regularly brief the Head of UNDP/PAPP Gaza Office and the Governance Team Leader to ensure integration of the programme within the overall programmatic approach of the Gaza Office.
-Carry out any other relevant duties as requested by the Joint Programme Manager.

Technical Advise on Access to Justice
In close collaboration with the Gaza team including the UN Women Gaza Coordinator, substantively contribute to the following activities:

-Maintain an up-to-date a mapping on the activities of CSOs in the field of rule of law and access to justice in Gaza to identify gaps and ensure concerted engagement by relevant actors, both international and national.
-Create strategic partnerships with specialized civil society organizations and supervise the provision of support to enhance access to justice for the people in Gaza including supervision of the selection process of CSO partners; keep Joint Programme Manager abreast of selection results and provide regular updates of selection criteria etc.
-Supervise the provision of technical and financial support to local CSOs in the field of legal assistance to strengthen their expertise and efficiency.
-Maintain and support the further development of a coordination mechanism among all stakeholders which will ensure the capacity development of national civil society organizations and the system in providing for the legal aid needs of the Gaza community and promoting legal awareness.
-Supervise the conduct of regular public outreach and civic education sessions.
-Engage in capacity- and confidence-building with the justice and security sectors, including consultative and participatory processes with national stakeholders as well as with women/youth’s networks and legal professionals.
-Organize baseline information gathering on access to justice and judicial performance in Gaza.
-Extend partnership with the Palestinian Bar Association to improve and increase provision of legal aid services in Gaza Strip.
-Ensure the maintenance and development of a legal aid clinic in Gaza in consultation with the Palestinian Bar Association and existing rule of law and human rights organizations.
-Liaise with national counterparts, UN agencies, national and international NGOs and targeted populations in relation to access to justice issues.
-Conduct thematic analyses and programme review, including strategic guidance on activity planning and implementation strategies relevant to Gaza.

Financial and Operational Management

-Ensure integrity of financial and administrative procedures as well as a consistent application of UNDP rules and procedures with regard to programme implementation and operations.
-Supervise requisitions, purchase orders and payment requests in ATLAS, and ensures monthly delivery updates to the Joint Programme Manager on financial delivery performance in Gaza.
-Provide leadership and oversight to ensure that qualitative services are provided to national counterparts and beneficiaries including fair and transparent procurement process and efficient operational support.

Partnerships and Resource Mobilization Strategy

-Support and assist the Joint Programme Manager in resource mobilisation efforts, including by developing a strategy in this area.
-Ensure coherence, complementarities and coordination with other development actors in the area of Rule of Law and Access to Justice in Gaza.
-Advocate for and substantially contribute to UN and multi-partner joint planning and/or programming initiatives, in particular within the Early Recovery framework in Gaza:
-Build partnerships with local and international civil society organizations throughout programme implementation.
-Identify funding opportunities and support the Programme Manager with programme resource mobilization efforts with donor partners, including the development of advocacy/communication tools in support of resource mobilization.

Policy Inputs and Knowledge Management

-Identify sources of information related to policy-driven issues, identification and synthesize best practices and lessons learnt directly linked to Rule of Law and Access to Justice programming in Gaza.
-Contribute to UNDP global knowledge networks and communities of practice.

Impact of Results
Successful implementation of the UNDP/UN Women Joint Programme, Justice and Security, particularly in relation to Component 3, as articulated in the programme document, in coherence with the other Governance interventions.

-Thorough, quality project documentation maintained including monitoring data, progress reports, CSO reporting and due diligence assured
-Production of accurate, quality, timely and complete project reporting
-Active, positive and constructive coaching and mentoring of programme staff
-Success in establishing and effective programme team that meets its targets and contributes to the delivery of the programme needs.
-Full, successful implementation of components under her/his purview, within budget and schedule.
-Results of programme contribute positively to the overall success of UNDP/PAPP interventions and achieved results in oPt in connection with the UNDP/PAPP strategic plan.

Competencies :
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy

-Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
-Results-Based Programme Development and Management

Level 1.2: Contributes into results through primary research and analysis

-Assesses project performance to identify success factors and incorporates best practices into project work
-Researches linkages across programme activities to identify critical points of integration
-Monitors specific stages of projects/programme implementation
-Analyses country situation to identify opportunities for project development
-Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships
Levle 1.2: Maintaining a network of contacts

-Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
-Analyses and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products

-Generates new ideas and proposes new, more effective ways of doing things
-Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)
Level 1.2: Providing inputs to resource mobilization strategies

-Analyzes information/databases on potential and actual donors
-Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis

-Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
-Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline

-Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
-Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
-Strives to keep job knowledge up-to-date through self-directed study and other means of learning
-Demonstrates good knowledge of information technology and applies it in work assignments
-Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goal

Level 1.2: Preparing information for global advocacy

-Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
-Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation

Level 1.2: Establishing effective client relationships

-Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
-Organizes and prioritizes work schedule to meet client needs and deadlines
-Anticipates client needs and addresses them promptly

Core Competencies:

-Demonstrating/safeguarding ethics and integrity
-Demonstrate corporate knowledge and sound judgment
-Self-development, initiative-taking
-Acting as a team player and facilitating team work
-Facilitating and encouraging open communication in the team, communicating effectively
-Creating synergies through self-control
-Managing conflict
-Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
-Informed and transparent decision making

Prince2 training and certification, RMG
Qualifications :

Education:
Master’s Degree or equivalent in Law, Public Administration, Legal Affairs, Political Science or directly related field.

Experience:
-Minimum of 5 to 7 years of progressive experience in managing development projects.
-Formal qualifications and/or operational exposure/experience in justice sector reform, access to justice, legal reform or related issues.
-Experience working with public institutions as well as with grassroots organizations and civil society required.
-Proven track record of effective team building and staff supervision.
-Experience in programme/project planning and execution as well as monitoring and evaluation of projects would be an asset.
-Sound analytical skills on political, legal, social, cultural and any other relevant issues, particularly as relate to the State of Palestine.

Language Requirements:
Fluency in Arabic and English, including excellent oral and writing skills.
“UNDP/PAPP is an equal opportunity employer: applications from both internal and external men and women will be considered equally”

UNDP actively supports the Convention on the Rights of Persons with Disabilities adopted by the United Nations General Assembly

Important message to all applicants!
-Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
-You will get the opportunity to upload the P-11 at when you apply for the position.
-Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.
-For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.