UNDSS Security Operations Associate

Job ID/Title :UNDSS Security Operations Associate
Brand :UNDSS
Application Deadline :20-Nov-15
Duty Station :Ramallah   
Languages Required :Arabic, English,    
Duration of Initial Contract :  One year

   
Background:
 
The Department of Safety and Security is responsible for providing leadership, operational support and oversight of the security management system, ensure the maximum security for staff and eligible dependents as well as enable the safest and most efficient conduct of the programmes and activities of the United Nations System.
Description of Responsibilities:
Under the direct supervision of the Field Security Coordination Officer (FSCO), and overall supervision of the Chief Security Adviser, the selected candidate is expected to perform the following tasks:
-Manage online security clearance request system.
-Manage documents filing and digital archiving system
-Monitor media sources, obtaining updates and follow up, with focus on West Bank related issues. Collect and collate data for security reporting purposes.
-Under direct supervision of FSCO, prepare draft PowerPoint presentations (PPT) for Area Security Management Team (ASMT) meetings.
-Draft minutes from ASMT meetings for FSCO review
-Prepare updated draft PPT for Security Cell meetings.
-Update West Bank warden lists.
-Draft appointment letters for WB Zone Wardens
-Draft documents in Arabic and translate documents from Arabic to English.
-Conduct security briefings for visitors and newly appointed staff members.
-Assistance on Warden training delivery
-Act as facilitator and translator during meetings with West Bank counterparts in the absence of the Local Security Assistant (LSA).
-Assist the LSA with admin and logistic arrangements for security training courses.
-Assist FSCO and LSA with fire safety inspections.
-Assist FSCO and LSA in conducting evacuation drills for UN offices and premises.
-Provide UNDSS WB logistic support for external Missions, visitors and VIPs.
-Supervise UNRCP security guards in the absence of WB LSA.
-Assist FSCO and LSA in conducting MORSS assessments.
-Assist FSCO and LSA in conducting MOSS Compliance Assessments
-Assist FSCO and LSA in updating standard Operating Procedures (SOPs.
-Maintains list of International staff living in West Bank.
-Assist FSCO and LSA in maintaining WB detailed contacts lists.
-Receives visitors and assist with other administrative tasks.
-Works with the JSCO team in providing safety and security assistance, mission tracking, managing security clearances, and various other security related tasks related to duty in a 24/7 communication room.

1-Ensure the UNDSS WB office is up-to-date in terms of reporting and required feedback.

2-Assist in fulfilling the required information flow and updating JSCO (Joint Security Coordination Office) on WB related issues

3-Prepare required details (incident summaries, data base related information etc…) related to WB for the security cell meetings in order to assist CSA/DSA and SIA
4-Maintain international staff and dependents lists for those residing in WB and provide security briefings.
5-Stand in for LSA when necessary.
 
Impact of Results

Based on the key functions and expected results, the impact is expected to have better performance, better clients’ assistance in providing safety and security related needs, better time management, maintaining databases of the UNDSS System in I/WB/G with WB specific enhancing improved capabilities and performance of the UNDSS WB and JSCO ensuring the most accurate outcome.

 
Competencies :
1-Integrity:
-Demonstrates the values of the United nations in daily activities and behaviors
-Acts without consideration of personal gain
-Resists undue political pressure in decision-making
-Does not abuse power or authority
-Stands by decisions that are in the Organization's interest, even if they are unpopular
-Takes prompt action in cases of unprofessional or unethical behavior.

2-Professionalism:
-Shows pride in work and in achievements
-Demonstrates professional competence and mastery of subject matter
-Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
-Is motivated by professional rather than personal concerns
-Shows persistence when faced with difficult problems or challenges
-Remains calm in stressful situations

3-Respect for Diversity:
-Works effectively with people from all backgrounds
-Treats all people with dignity and respect
-Treats men and women equally
-Shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making
-Examines own biases and behaviors to avoid stereotypical responses
-Does not discriminate against any individual or group

4-Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

5- Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Share credit for team accomplishments and accepts joint responsibility for team shortcomings
 
 
6- Accountability:
-Takes ownership of all responsibilities and honors commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

7-Client Orientation
-Considers all those to whom services are provided to be “clients” and seeks to see things form clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products of services to client.

8-Commitment to continuous learning:
-Keeps abreast of new developments in own occupation/profession
-Actively seeks to develop oneself professionally and personally
-Contributes to the learning of colleagues and subordinates
-Shows willingness to learn from others
-Seeks feedback to learn and improve.

9- Technological awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology
 
 
Qualifications :
Education:
2 years diploma or BA of business Administration, operations, or security studies is an asset.
Experience:
Minimum of 3 years in security related field.

طلب التوظيف

Language Requirements:
English and Arabic (fluent), Hebrew would be considered an important asset.
A valid driving license in Jerusalem.
 
“UNDP/PAPP is an equal opportunity employer: applications from both internal and external men and women will be considered equally”
 
UNDP actively supports the Convention on the Rights of Persons with Disabilities adopted by the United Nations General Assembly
 
Important message to all applicants!
-Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
-You will get the opportunity to upload the P-11 at when you apply for the position.
-Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.
-For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.

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