UNESCO Junior Administrative Assistant

الوصف الوظيفي

Job ID/Title :UNESCO Junior Administrative Assistant
Brand :UN Organization
Application Deadline :15-Sep-14
Duty Station:Ramallah
Languages Required :Arabic, English,
Expected Duration of Assignment :

Background:
The United Nations Educational, Scientific and Cultural Organization (UNESCO) invites suitably qualified candidates to apply for a fixed term position as Junior Administrative Assistant to be based at UNESCO Office in Ramallah.

Purpose
This position aims to assist the UNESCO with general Administrative and Finance duties as assigned by the Head of Office. Under the overall supervision of the Head of Office and the direct supervision of the Finance & Administrative Officer, the Junior Administrative Assistant shall be responsible for the following:

Description of Responsibilities:
Duties and Responsibilities
-Assist in the preparation of documents/reports;
-Establishing and maintaining files according to the requests of the Finance & Administrative Officer
-Draft routine correspondence, cables, and memorandums.
-Process payments. Check that documents are complete, correct and compliant with the rules, regulations and procedures.
-Ensure that the accounting records (disbursement and receipts documents) and corresponding justification are complete and properly filed.
-Register actions/data’ does non-complex correction in system.
-Verify transaction and check data/figures.
-Assist in preparation of budget.
-Maintain and update database and follow up on personnel files.
-Perform any other duties as may be required by the supervisor and/or Head of Office.

Competencies :
Behavior & Attitude:
-Professional demeanor
-Positive, collegial attitude
-Cooperative attitude and a commitment to teamwork
-Desire to increase skill set and learn new things
-Flexible, with a willingness to take on tasks outside of job description

Qualifications :

Essential Qualifications
-Excellent computer and phone skills
-Strong organizational, interpersonal, and communication skills
-Ability to take direction, work independently, as well as coordinate work with others
-Ability to communicate in Arabic and English (reading, writing and speaking)

Knowledge & Experience:
-At lease a Bachelor Degree or equivalent in a Public or administration and Finance, accounting, economics or other related field.
-At least 4 years’ experience working in a similar capacity preferably with UN or NGOs.
-Good command of computer skills including: excel and power point

Interested candidates are kindly requested to submit their application online with a cover letter no later than 15 September 2014.