UNOPS | Administrative Assistant

الوصف الوظيفي

Administrative Assistant , Multiple positions

Job categories Administration
Vacancy code VA/2017/B5106/11683
Department/office JRS, Jerusalem
Duty station Ramallah
Contract type Local ICA Support
Contract level LICA-4
Duration through 31 December 2017 with possibility of extension
Application period 08-Feb-2017 to 18-Feb-2017

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - Job-specific

The successful incumbent will be part of the Programme Management team and as such will work under overall supervision of the CTA.

Functional Responsibilities

-Maintain processes to ensure project management documentation, reports and plans are relevant, accurate and complete ;
-Provide assistance to maintain and update the project management framework;
-Develop positive relationships with technical committees leaders and members to enable the PMO to provide support including facilitation, tracking and reporting on projects, and training;
-Assist with the implementation of the communication framework;
-Share lessons learned and best practices across programs
-Understand the deliverables of internal and external customers and contribute to success through cooperative and collegial processes
-Maintain proper filling system for the programme related documents, and make sure all the supporting documents are kept in files
-Support the technical committees in the administrative works for the working groups
-Prepare and distribute minutes of meeting;
-Serve as point of contact between consultants and technical committees, when requested
-Arrange appointments between technical committees and external consultants;
-Perform any other duties as required by the supervisor

Monitoring and Progress Controls

-To ensure smooth running of the project. Works with minimal amount of supervision.
-Independently provides accurate results in the areas of work including administrative functions.

Education/Experience/Language requirements

Education:

-A Bachelor Degree in Business Administration or other related field will be an advantage.

-Project Management certification (i.e. PRINCE2, MSP) is an asset; candidate is expected to be PRINCE2 certified within the first 6 months of employment.

Experience:

-Minimum of 1 years of professional experience in administration and related functions.
-Computer literate and familiar with Office applications (in particular, Word and Excel).

Additional Requirements

-Previous experience in project administration, an asset;
-Work collaboratively with colleagues to achieve project goals
-Supportive and service oriented personality with commitment, efficiency and willingness to work in a highly motivated and fast-moving team;
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;

Language Requirements:

-Excellent command of Arabic and English language (oral and written).

Contract type, level and duration

Contract type: Individual Contract Agreement
Contract level: Local Support, ICA Level 4
Contract duration: through 31 December 2017 with possibility of extension (initial contract will be for a 3 month period)
Duty Station: Ramallah

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.