Unrwa | Secretary

UNRWA Do you have the dedication, skills, knowledge and experience to help us improve the life of Palestine refugees? The United Nations Relief and Works Agency offers challenging opportunities for professionals interested working in a results-driven and diverse environment. If you are then we would like to hear from you. UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon, and the Syrian Arab Republic. The Agency is committed to assisting Palestine refugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in the Middle East with over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities – as teachers, doctors, nurses or social workers.
Location : Gaza Field
Type of Appointment : Fixed Term
Deadline for Application : 27 March 2012
Vacancy Announcement Number:01-03-2012
Grade:09
Department/Division:Relief & Social Services Programme




MAIN RESPONSIBILITIES
In accordance with established Agency policy and procedures, the ideal candidate:

-Performs typing and MS Office duties using the appropriate computer software;
-Receives and sorts incoming mail; ensures supervisor/s is aware of items of    special interest; locates and attaches referenced background material; distributes to staff members as appropriate; makes photocopies of material required; classifies and files documents including confidential material and dispatches mail;
-Carries out routine actions requiring the gathering and compiling of files and other information; contacts other organizations, departments and units to obtain or co-ordinate material or information as and when required;
-Maintains and updates a computerized system (consolidated list of documents on shared drive) of all incoming and outgoing documents and information and its follow-up status with internal staff;
-Monitors annual and short-term requirements for office supplies; collects information on office needs; prepares orders and keeps track of such requirements for budget preparation and monitoring purposes, where appropriate;
-Monitors the schedule/s of supervisor/s and arranges for meetings and appointments; screens visitors and telephone calls for supervisor/s; brings forward matters to the attention of supervisor/s including deadlines and pending matters and handles routine correspondence, as required;
-Arranges for and may attend meetings as requested; may prepare summaries of  such meetings upon instruction of supervisor/s and undertakes resulting follow-up action;
-Performs such other duties as may be assigned.

PERSONAL & PROFESSIONAL COMPETEN CIES
-Completion of full secondary education;
-Completion of a post secondary secretarial course of at least one year’s duration;
-Knowledge of MS Office applications including MS Word, MS Excel, and MS Access.
-Four years experience in secretarial work.
-Applications from holders of university degree in business administration with one year experience will be accepted.
-Good command of written and spoken English and Arabic.
-Basic drafting skills in English;
-Good organizing skills;
-Interpersonal skills;
-Confidentiality;
-Knowledge of protocol norms.
-It is desirable to have knowledge of UNRWA Staff Rules and Regulations

CONDITIONS OF SERVICE
-Basic Salary: Monthly basic salary $751.70; plus a currency adjustment factor (present rate 12%) and monthly dependency allowance up to $123.25.
-Contract Duration: Three years including 1 year probation period.
-Leave: 30 days annual leave
-Pension: Provident Fund contribution
-Other conditions of service and benefits may apply.


EQUIVALENCY :
Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered

GENERAL INFORMATION
UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs.

 
Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. An internal candidate with a temporary-indefinite or fixed-term appointment selected for this post will retain his/her current contractual status and entitlements in accordance with current letter of appointment and applicable Area Staff Rules. With their prior agreement, candidates who are approved as suitable for appointment but are not the selected candidate for this vacancy, will be placed on the Agency’s roster of pre-approved candidates for a period of up to one year, and may be considered for future vacancies in the same position.
The Agency maintains the discretion to fill future vacancies for this position from the roster without readvertising the vacancy.


HOW TO APPLY

If you have got the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.ps by creating a personal profile and completing the UNRWA Personal History Form. Only applications received through this website will be considered. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted. The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts