Vetting Officer

Project Description:   

CNFA is seeking applications from qualified candidates for a Vetting Officer position for the USAID Effective Management of Irrigation Water Activity. The purpose of this activity will be to work with farmers in the West Bank and Gaza (WBG) to improve climate-resilient conservation and management of freshwater resources and associated ecosystems by increasing the availability, quality, and environmental resilience of drinking water supply sources. The duration of this Activity will be four years.   

Position Summary:   

Reporting to the Operations and Finance Director, the Vetting Officer will be responsible for the vetting clearance processes of the vendors, suppliers, participants, grants, procurement, and vehicle movements and will ensure compliance with USAID mission guidance. The Vetting Officer will work closely with the security team to support all vetting processes of staff, vendors, consultants, partners, and any/all recipients of project funding. The vetting officer will act as the primary point of contact for matters related to vetting as well as the verification of documents submitted by partners, stakeholders, and beneficiaries, including background documents and grantee files.

Duties and Responsibilities:  

• Conduct all vetting, provide oversight, and ensure compliance with USAID policies and procedures.
• Oversee and maintain account management, including ensuring adequate and compliant inputter and approver requirements.
• Prepare all vetting forms by collecting all necessary information and data from the applicable entity to be vetted.
• Ensure all necessary documents and information, including Partner Information Forms (PIFs), from entities required for vetting are complete, accurate, and submitted to the project on a timely basis.
• Perform data entry related to the online submission of PIFs.
• Maintain master files of vetting documentation, as well as a comprehensive tracker of vetting status, eligibility date, validity period, and related information of all entities vetted.
• Prepare and maintain the vetting tracker daily and share with applicable staff on a weekly basis and as needed.
• Maintain continual communication with organizations vetted to monitor any changes in key individuals within these organizations. Upon any changes of key individuals, work with project management to ensure immediate notification to USAID and prepare the documentation required for re-vetting the organization and its key individuals.
• Closely liaise with Procurement, Operations, Technical, and Human Resource teams to ensure vetting requirements are considered in project planning, including trainings and
• Provide continual guidance to staff on vetting, mandatory provisions, and ATC timelines, requirements, etc.
• Provide notification on timelines for vetting renewals.
• Other duties as assigned by the Operations and Finance Director.