WFP | Business Support Assistant (Finance)

UNITED NATIONS World Food Programme

WFP - Business Support Assistant (Finance) - Jerusalem

Reference number: (WFP 0012-2016)
Unit: Finance       
Reports to: Finance Associate     
Contract Type: Service Contract  
Position Level: SC4
Duty Station: Jerusalem
Expected Duration of contract : 6 months
Deadline for applicant:27th August 2016  by 15:00pm
Working hours: 37.5 hours a week


Background:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food  they need.
 
The United Nations World Food Programme (WFP) Palestine Country Office is seeking to fill the   Business Support Assistant SC4 Position in accordance to job requirements below.

ORGANISATIONAL
 
These jobs are found in Country Offices (COs), Job holders perform administrative and finance support functions in the front office and report to the Finance Officer or to his /her designated Finance Associate.  

CONTEXT
At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.


JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery. 
 
Description of Responsibilities:

- Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
- Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
- Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Initiate payment processing according to WFP financial rules and regulations;
- Prepare bank reconciliations, review locally recoverable items, Imprest summaries and funding sheet summaries;
- Prepare necessary receipt and journal vouchers;
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
- Responsible for the daily, weekly and monthly financial reconciliation of the cash project
- Following up with relevant units for the collection of the supporting documents needed for shops contracts preparation
-  Following up with field offices on collecting all the needed documents for the shops contracts and maintain a tracking system 
- Any Other as required
 
Competencies :
4Ps CORE ORGANISATIONAL CAPABILITIES:
 
Purpose
-  Understand and communicate the Strategic Objectives:  Helps teammates articulate WFP’s Strategic Objectives.
-  Be a force for positive change:  Suggests potential improvements to team’s work processes to supervisor.
-  Make the mission inspiring to our team:  Explains the impact of WFP activities in beneficiary communities to teammates.
-  Make our mission visible in everyday actions:  Articulates how own unit’s responsibilities will serve WFP’s mission.
People
-  Look for ways to strengthen people's skills:  Trains junior teammates on new skills and capabilities.
-  Create an inclusive culture:  Seeks opportunities to work with people from different backgrounds.
-  Be a coach & provide constructive feedback;  Serves as a peer coach for colleagues in same area of work.
-  Create an “I will”/”We will” spirit : Tracks progress toward goals and shares this information on a regular basis with supervisor.
 
Performance
- Encourage innovation & creative solutions;  Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
-  Focus on getting results:  Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
-  Make commitments and make good on commitments:  Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive:  Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
 
Partnership
- Connect and share across WFP units:  Suggests opportunities for partnering with other units to supervisor.
 - Build strong external partnerships:  Identifies opportunities to work with colleagues and partners in the field towards common goals.
 - Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
 - Be clear about the value WFP brings to partnerships:  Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
 
Qualifications :
Education:
  Completion of secondary school education. Candidates having university degree in related area (Finance,
Economic, Business Administration…) will be given priority.
Experience:
Four or more years of progressively responsible work experience in the relative finance and business stream with experience in general administrative work.

Knowledge & Skills:

- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Ability to offer guidance or basic on-the-job training to more junior staff.

Language:
 Fluency in both oral and written communication in English and Arabic languages.


How to apply: 

Detailed information and submitting of your application can be made through one of the following:

-UNDP Jobs web site:

Apply Online

-Hand the CV and or the Personal History Form P11 to WFP office- Al Munther Street 30, Beit Hanina, Jerusalem.

The positions Terms of reference (TOR) and the P11 form can be downloaded from the UNDP website above, or can be collected from WFP Jerusalem office.

Females are highly encouraged to apply
Only short-listed candidates meeting the required qualifications will be contacted.



 

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