اونروا| مساعد مشتريات

UNITED NATIONS RELIEF AND WORKS AGENCY
FOR PALESTINE REFUGEES IN THE NEAR EAST

Procurement Assistant (Goods or Services)
مساعد مشتريات

Procurement Assistant (Goods or Services)
Location :Gaza Field
Type of Appointment:Limited Duration Contract
Deadline for Application:3 February 2014
Vacancy Announcement Number:04-01-2014
Grade:Band D
Department/Division:Procurement

-Receives, collates, records and prioritizes purchasing and contract requests and obtains additional information/documentation as required; provides assistance to Departments in formulation of Terms of References, scope of work and specifications for procurement of goods and services; identifies and recommends sources of procurement;
-Prepares tender documents including Invitations to Bids, Requests for Proposals and Requests for Quotation based on the nature of the requirements and cost of procurement involved;
-Prepares abstracts of offers and compiles data contained in quotations, proposals and bids to determine which supplier can deliver the required goods or services at the best terms and lowest costs possible with due consideration to quality, delivery time, best value of money etc.;
-Prepares Purchase Orders (POs) in Procurement and Inventory Management System (PIMS); implements internal control system which ensures that POs are duly prepared and dispatched; is responsible for the timely corrective actions on POs with budget; checks errors and other problems; maintains relevant internal databases and files;
-Drafts various types of contracts and related documentation for verification of the supervisor and subsequent approval by the procurement management, if required; assists in drafting submission to the Local Committee for Procurement (LCP)/Agency Committee for Procurement (ACP) for review and subsequent approval by the awarding authority;
-Performs such other duties as may be assigned.

PERSONAL & PROFESSIONAL COMPETENCIES
-Two years diploma in business and office practice, business administration, public administration, commerce, engineering or related field
-At least two years of experience in procurement related administrative work
-Good command of written and spoken English
-Excellent communication skills; proven ability in establishing effective internal work relationships at all levels;
-Ability to take actions proactively;
-Ability to work under pressure.
-Possession of a valid driving license
-It is desirable to have a university degree in business administration, public administration, commerce or related field; Experience in Enterprise Resource Planning (ERP) or procurement specific software applications.

CONDITIONS OF SERVICE
-Basic Salary: Monthly basic salary $864.40; plus a currency adjustment factor (present rate 21%).
-Contract Duration: six months. Extension is subject to continued need, availability of funds and satisfactory service.
-Leave: 30 days annual leave.
-A regular staff member can apply to this LDC post but will not be allowed to assume such post through secondment as he/she needs to leave his/her current post to accept LDC appointment.
-Other conditions of service and benefits may apply.

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