موظفة استقبال ومساعدة ادارية

اعلان فرصة عمل – موظفة استقبال ومساعدة ادارية

Call for Receptionist and Admin Assistant

Dimensions Consulting is a specialized management consulting company established in 2007. It provides clients in Palestine and the MENA region with a complete suite of consulting services, offering a wide range of products and systems that support the business needs of companies and organizations.

Applications are invited for the position of Receptionist and Admin Assistant. This is a full-time post, based at Dimensions’ head-office in Al Bireh.

Key responsibilities include (but are not limited to):

• Manage the reception area.
• Answer the telephone/fax and direct callers as required.
• Meet and greet visitors.
• Respond to routine enquiries from the public, referring complex queries to senior personnel.
• Coordinate appointments for senior personnel.
• Undertake a wide range of administrative tasks (distribute mail, organize and maintain admin and personnel files, manage communications with vendors and suppliers, draft basic correspondence, etc.)
• Collate and update staff lists, including contact details, on a regular basis.
• Coordinate procurement and payment for office supplies (stationary, kitchen/cleaning supplies), dealing directly with vendors, supplies and traders.
• Monitor usage of office supplies and maintain adequate stocks at all times.
• Identify new suppliers as and when needed.
• Process and administer all insurance claims; liaise with brokers concerning any outstanding claims.
• Coordinate the usage of meeting rooms; schedule meetings, provide logistical support including preparation of meeting rooms and catering provisions.
• Provide backup and logistical support to company operations and personnel.
• Support the Business Development Manager in printing and packaging proposals.
• Provide logistical support to the Charmian and CEO; manage their calendars and appointments.
• Coordinate the delivery and collection of mail.
• Perform internet searches.
• Translate documents (English-Arabic).
• Perform other duties, as required.