Halls and accommodation

Request for Quotations

Halls and accommodation

 RFQ 005/2025

Introduction

The Jerusalem Legal Aid & Human Rights Center (JLAC) is a non-profit organization registered with the Ministry of Interior under the number QR-146-B, working in the field of legal representation and raising Palestinian awareness of human rights; by providing legal representation services and legal advice to victims of human rights violations in the fields of economic and social rights and house demolitions in Jerusalem and Area C.

JLAC is inviting hotels to submit offers for hall and accommodation for signing a framework agreement for the year 2025/2026. Interested hotels shall submit their offers latest by Monday, 24/03/2025, 12:00 PM.

 Requested services:

• Hall rental – halls that fit up to 30 persons and halls that fit up to 70 persons.
• Continuous coffee break.
• Lunch meals – seated and buffet.
• Dinner meals - seated and buffet.
• Accommodation – single BB rooms and double BB rooms.

Duration:

A framework agreement for 1 year and a possibility for extension will be signed.

Notes:

• Prices should be in both USD and Euro exclusive of VAT and any other expenses.
• VAT invoices and ZERO VAT invoices must be issued.
• Offers will not be considered unless prices are submitted on the annexed prices table.
• Offers will not be considered unless all papers are complete, signed and stamped.
• Offers must be valid for 90 days from submittion date.
• Winning hotel will cover advertising fees.

Submission deadline and criteria:

• The deadline for submitting quotations is Monday, 24/03/2025, 12:00 PM.
• Offers must be submitted by hand at the Center's office located in Millennium Building, 3rd Floor, Al-Masayef, Ramallah. The following information should be clarified on the envelope: RFQ name and number (Halls and accommodation (RFQ 005/2025) and applicant details  (Hotel name, name of the authorized person for communication, e-mail and mobile number).
• Technical offers must include:
• Company profile
• Registration certificate
• Valid deduction at source certificate
• Continuous coffee break menu (with details for an example)
• Buffet lunch menu (with details for an example)
• Buffet Dinner menu (with details for an example)
• Seated lunch options
• Seated dinner options
• Room photos
• Halls capacity and photos
• Parking capacity
• Accessibility features (for people with disabilities)

Revision criteria:

All offers will be reviewed based on the Accept/ reject offer criteria:

All the following must be met in order to accept the offer:

• The offer is submitted by hand at JLAC’s office in Ramallah Al Irsal, Kamal Nasser St., Millennium Bld, 3rd floor.
• The Offer is submitted in a stamped, signed and sealed envelope.
• Company profile, registration certificate and a valid deduction at source certificate are included in the offer.
• Requested photos and menus are included in the offer.
• Price offer is submitted on the annexed prices table. 

Evaluation and Selection criteria:

• JLAC is not obligated to the lowest prices.
• JLAC has the right to split or cancel the RFQ.
• Evaluation criteria:

Mode of payment:

Payment will be made as a cheque or bank transfer within 30 days of each service completion.

For more information, please do not hesitate to contact us on the following contact details: Telfax:  02-2987981, Email: [email protected]

Attachment(s): RFQ documents