RFQ - hotels

Subject: Request for Quotation

The Palestinian Association for Empowerment and Local Development —REFORM, is requesting price quotations regarding the items mentioned below to implement its different activities within REFORM projects. Please submit your offer latest by Thursday on 17.12.2020.

-Hotels to provide accommodation, hall rentals and meals as requested.

-Guest houses to provide accommodation, hall rentals and meals as requested.

Hotels and guest houses must be located in Ramallah district.

Offers for hotels and guest houses will be evaluated separately. 

Please note that price offers must be valid for one year starting from 2021, with an availability to extend for another year upon approval from both parties.

Notes:

REFORM will contract with a hotel or guest house depending on the type of activity/event to be implemented. Hotels/guest houses must take into consideration the below mentioned notes:

1. Number of participants to attend the activity/event will be decided two days prior to the implementation of the training.
2. REFORM will pay only on actual use of the halls, rooms, coffee breaks and meals according to the actual number of participants, the number will be finalized with you by the end of each day. 
3. The supplier shall make sure and use their best effort to host and facilitate the accommodation of REFORM's participants.
4. Hotels/guest houses must be able to hold activities/events indoors and outdoors and must have enough space to ensure physical distancing. Indoor halls must have enough windows to maintain the renewal of fresh air. 
5. Winners of the bid must cover advertisement fees.
6. REFORM is not obliged to contract with the lowest price.
7. In case of day workshops, an agreement will be placed to include hall rental fees and if necessary overnight stay for a number of participants.
8. Halls should be equipped with projector, flipcharts, pens, papers, sound system, and any other needed stationary. 
9. Wi-Fi internet must be available and free of charge.
10. Hotel/guest house should meet health requirements. Facemasks and hand sanitizers must be available at all times.
11. In case of cancellation of rooms with 3 days prior notice, no cancellation charges should be applied and paid.
12. In case of less than 3 days prior notice of cancellation of rooms, hotel has to specify the % of charges to paid (it should not be more than 1 day of room cost).
13. In case of improper services and delivery delays REFROM will unfortunately end the agreement or will estimate and deduct from the agreed upon amount on a solo basis.
14. If three written notices have occurred, REFORM will end the current agreement and contract with the second candidate from the analysis session.
15. REFORM will specify the type of the meals (buffet or seated) and the shape and capacity of the training hall prior to the implementation of the training.
16. REFORM has the full right to cancel the tender without specifying the reasons.
17. REFORM is not obliged to contract with the hotel for day workshops. Day workshops can be conducted elsewhere depending on the type of activity/event to be implemented.
18. In case of conferences the hotel must have halls that have a capacity of more than 200 person enough to maintain physical distance. 
19. In case the winning bidder has no availability for the requested services (at the time of our reservation) the hotel/guest house is obliged to provide the same services through partnership with another hotel/guest house with the same specifications (the bidder must specify the percentage of the extra charge in this case and it will be taken into consideration).
20. Payments will be made in ILS and through a check within three weeks from the date of the invoice.
21. Hotel/guest house must have a parking lot for cars.
22. من الممكن تجزئة العطاء

For those who are interested to apply must provide us with the following:

1. Price offer as per the below mentioned table.

Prices must be in ILS and must include VAT.

1. All vendors have to prove their commitment in paying taxes. Deduction on source certificate should be attached with the price offer.
2. Hotel/guest house must attach a list of available halls and specify its capacity, availability of different shapes and availability of windows enough for air renewal.
3. Complete contact details of a person/s to whom further correspondence must be sent, including name, position, email address and phone number.

Hotel/guest house must provide detailed description of the type of meal (seated or buffet).

For those who are interested, kindly download the RFQ/TOR

The Palestinian Association for Empowerment and Local Development- REFORM, Tirawi Building, 2nd floor in Al Masyoun, Ramallah. 

Kindly note that in case of any government decisions to stop movements between governorates, please submit your offer signed, scanned and sent to the following email address: [email protected]. (Please note this case is only acceptable If the government announces it). 

For more information, please do not hesitate to contact us on the following contact details: 

Telefax:  02-2966645, Email: [email protected]