Supply Archiving System for the Palestinian Land Authority

الوصف

Request for Quotation

Supply Archiving System for the Palestinian Land Authority

Within the ambit of the project entitled:

“Achieving Planning and Land Rights in Area C, West Bank, Palestine”

Funded by: The European Union

Managed by: United Nations Human Settlements Programme (UN-Habitat) in Palestine

In partnership with: The Palestinian Land Authority (PLA)

23 May 2024

Background

The United Nations Human Settlements Programme (UN-Habitat) Palestine under the projects “Achieving Planning and Land Rights in Area C, West Bank, Palestine”, that avails financial assistance from the European Union (EU) and in partnership with the Palestinian Land Authority (PLA), is planning to procure Archiving System to support PLA and its data-related departments and therefore, vendors are invited to send quotations for the supply and installation of the following items according to the specifications stipulated below. The bidders are hereby requested to provide UN-Habitat with their best price.

Description and Quantity

Responsibilities of UN-Habitat

The UN Finance Regulations and Rules preclude advance payments and payment by letter of credit. The UN Standards payment terms are 30 days upon receipt of vendor invoices and proof of provision of satisfactory goods and/or service to the United Nations.
UN-Habitat reserves the right to accept the whole or part of your offer. Information provided by the bidder will constitute the basis for any eventual award of contract and/or Purchase Order (PO)
PO/contract will be awarded to the bidder with the lowest offer that complies with the specifications.

Responsibilities of the vendor

Delivery address for subject Request for Quotation (RfQ) is PLA premises, Hebron, West Bank.
Acknowledgment that this RfQ and resultant purchase order are subject to the United Nations General Conditions of Contract for Goods
Submission of an offer that details any duty or VAT charges. Taking into consideration that UN-Habitat is exempt from all duties and VAT
Bidders should clearly state applicable production and delivery lead-times, noting that all equipment should be manufacturer built (not custom built)
Indicating the following information in the offer:
- Unit Cost (in USD exclusive of VAT)
- Total Cost to UN-Habitat for goods as per the RfQ
  - State validity period of offer (offers should be valid for at least 90 days)
  - Indicate quantity discount(s) where applicable
  - State country of Origin, Brand name(s) and Article number(s) of item(s) offered
  - State warranty period and warranty provisions (where applicable). A minimum of three years is required for all items. Please note that UN-Habitat requires a global guarantee on any manufactured products purchased. Any defects not detected at the time of delivery will result in the goods being replaced at supplier’s expense

Required qualifications of the vendor

Bidders must have been in business for 3 years or more to conduct business with UN-Habitat (Copy of Certificate of Registration required)

Submission and evaluation

Interested vendors bidding must deliver financial offers in electronic format addressed for the attention of UN-Habitat at: [email protected] by the deadline of 8 June 2024 at 12:00 hours (Jerusalem local time). Bidders must submit offers for all listed items. Joint offers involving more than one vendor are accepted.

Late quotations and quotations sent to or copied to any other e-mail address will be automatically disqualified.

The Financial Evaluation consists of two phases:

Phase 1: Evaluation of the mandatory criteria of the financial evaluation criteria with Pass/Fail scores. Only vendors who score “Pass” to all mandatory criteria will move to the next phase and be evaluation on their financial offer

Certified true copy of original certificate of registration
A signed letter stating agreement to the terms of the UN General Conditions form, and confirming the validity of the financial offer for 90 days
Complete information as outlined in Section 4

Phase 2: Evaluation of the financial offer in comparison to lowest qualifying offer received