Yearly Auditing and Qualificationn of Audit Firm

Terms of Reference

 (TOR) for Yearly Auditing and Qualificationn of Audit Firm**

Organization and Context background information.

Founded in 1993, Médecins du Monde Switzerland is a medical association of international solidarity that is part of the Médecins du Monde network. We provide sustainable access to health care for people in vulnerable situations in Switzerland and around the world.

WE PROVIDE CARE

For nearly 30 years, we have been working to ensure that the right to health is effective for all, without financial, social, cultural, or geographical barriers. We collaborate with civil society organizations and local authorities to implement projects in Switzerland and around the world.

WE BEAR WITNESS

We call up on and accompany regional, national, and international authorities to facilitate access to healthcare and promote respect for human rights. We advocate with decision makers to change things in a sustainable way.

MdM Switzerland, has been working in the occupied Palestinian territory (oPt) since 1994 in the sector of Mental Health and Psychosocial Support (MHPSS), implementing emergency and development interventions, focusing on victim of occupation-related violence, children and detention, suicide prevention and management, strengthen of access to mental health cares at national and community level, and advocacy initiative.

Objective of the Audit

The primary objective of the audit is to provide an independent opinion on the financial statements of [organization name] for the fiscal year ending [insert date]. The audit should ensure that:

The financial statements present a true and fair view of the financial position, in accordance with [applicable accounting standards, e.g., IFRS, IPSAS].

Funds have been utilized for their intended purposes as per donor agreements. 

Internal controls are effective and compliant with the organization's policies and donor requirements.

Scope of Work

The audit will cover the following:

Examination of the financial statements, including the balance sheet, income statement, and cash flow statement.

Verification of compliance with donor agreements and local laws and regulations.

Assessment of internal controls and identification of potential weaknesses.

Verification of expenditures, revenues, and assets, ensuring accurate recording and reporting.

Review of project-specific financial records and adherence to grant conditions.

Deliverables

The audit firm is expected to deliver the following:

Audited Financial Statements: A set of audited financial statements with an accompanying auditor’s report.

Management Letter: Highlighting any internal control weaknesses, non-compliance issues, and recommendations for improvements.

Additional Reports: Any project-specific reports or certifications as required by donors.

Timeline

Commencement of the audit: 01/02/2025

Submission of draft audit report: 15/03/2025

Submission of final audit report: 05/04/2025

Qualification Criteria for the Audit Firm

The selected audit firm must meet the following criteria:

Be legally registered and have a valid operating license.

Have at least [insert number] years of experience in auditing non-profit organizations and donor-funded projects.

Demonstrate expertise in international auditing standards (e.g., ISA).

Have a team of qualified professionals, including a lead auditor with relevant certifications (e.g., CPA, ACCA).

Provide references from at least three recent clients with similar requirements.

Submission Requirements

Interested audit firms are required to submit the following:

A technical proposal, including:

Firm profile and relevant experience.

Proposed audit methodology and approach.

Team composition and CVs of key personnel.

A financial proposal, including:

Total cost of the audit, broken down by activity.

Payment terms and conditions.

Copies of the firm’s registration certificate and relevant licenses.

References from previous clients.

Selection Criteria

Proposals will be evaluated based on the following:

Technical competence (40%)

Relevant experience (30%)

Financial proposal (20%)

Client references (10%)

Confidentiality

 The audit firm must maintain the confidentiality of all financial and organizational information obtained during the engagement.

Submission Details

Proposals must be submitted by email to [email protected] or delivered to [من سوبر ماركت عياد بيت ساحور / شارع الخليفات / بالقرب  no later than [25/01/2025 Late submissions will not be considered.

Ethical considerations

The consultant/consulting agency must sign the MdM  due diligence Policy and Code of Conduct and be willing to adhere to its principles and expected practices. If a breach of the policy or code of conduct takes place the consultancy will be terminated immediately without any financial burden on MdM